APPROVED BY MEMBERSHIP NOVEMBER 1998 N.M.R.V.T.A. CONSTITUTION
This organization shall be known as “The New Mexico Registered Veterinary Technician’s Association” (N.M.R.V.T.A.). This is a non-union, nonprofit organization, consisting of Registered Veterinary Technicians and Para-Professional Veterinary Staff.
ARTICLE TWO – PURPOSE
The purposes of this organization are as follows:
- 1. To promote professionalism, pride, responsibility and the interest of Registered Veterinary Technicians and Para-Professional Veterinary Staff.
- 2. To maintain a mutual sharing of experiences and advance the standards of Veterinary Technicians and Para-Professionals through continuing education.
ARTICLE THREE – MEMBERSHIP
- 1. Membership shall be offered to all Registered Veterinary Technicians of New Mexico. An Associate Membership shall be offered to all Para-Professionals currently employed for at least six consecutive months at a New Mexico licensed veterinary facility.
- 2. All members in good standing may take part in discussions, debates and voting.
- 3. If the applicant meets the requirements of the Association, he or she shall be accepted for membership upon payment of one year’s dues to the Treasurer and shall be considered a member in good standing.
- 4. Associate Members shall be permitted to vote and serve on committees and to receive continuing education benefits, but shall not be able to hold the office of President or President-Elect.
- 5. Student membership shall be offered to any fulltime, actively enrolled student in an AVMA Accredited Veterinary Technology Program, or in a New Mexico veterinary assistant program. The supervising instructor shall sign on the membership form indicating that the student is actively enrolled in their program. The NMRVTA Executive Board shall annually establish the student membership fee, not to be greater than half-price of the regular membership fee. Student members shall be permitted to vote and serve on committees and receive continuing education benefits, but they shall nor hold any elected office. (#5 adopted at general membership meeting October 20, 2007) (para -professional fee change adopted at general membership meeting October 16, 2010)
ARTICLE FOUR – CODE OF ETHICS AND DISCIPLINARY ACTION
- 1. Each member is expected to maintain strict compliance with the rules for “Registered Veterinary Technicians” as set down by the New Mexico Veterinary Practice Act (Rules and Regulations Part 6). Members shall be informed of any changes in the law.
- 2. Members shall be subject to reprimand, censor, suspension or revocation of membership by the Association for violation of these rules.
- 3. No such action shall be taken against a member until such member shall have been served with written specific charges, given a reasonable time to prepare any defense and afforded a full and fair hearing by the Executive Board.
- 4. The Executive Board, after a thorough investigation of a complaint against a member shall hold an informal hearing so that both parties may speak. The Executive Board shall determine what course of action or reprimand is deemed to be fair and just.
- 5. Any member wishing to give further evidence should be requested to address the Executive Board. If significant new evidence is reported, the Board will vote again and a majority decision is final.
ARTICLE FIVE - EXECUTIVE BOARD
- 1. The Executive Board of the Association shall consist of Past-President, President, President-Elect, Secretary/Treasurer, Newsletter Editor and NAVTA State Representative, all of whom must be a member of the Association in good standing.
- 2. The duties of the Board shall be to meet and discuss such problems that may arise, which may be expedited and functions as provided in this constitution.
- 3. It should also be understood that any member of the Association may at his or her wish attend the meetings of the Board.
- 4. The Board will appoint a new officer in the event of the resignation or recall of any present officer. The appointed officer will serve out the term until the next election.
- 5. Officers shall be elected for one year terms.
- 6. At the election of officers, the outgoing officers continue to serve in their present positions until a transitional officer’s meeting. Such meeting will be set by the outgoing President and will be held within 30 days of the election of officers. The purpose of the transitional meeting is to have outgoing and incoming officers pass pertinent information to each other. (item 6, adopted October 2003)
ARTICLE SIX – AUTOMATIC SUCCESSION TO HIGHER OFFICE
- 1. The office of President-Elect is an elective office; at the end of the one year term of office, the President-Elect will automatically succeed to the office of President without the formality of election. In like manner, the office of President shall undertake the office of Past-President of the Association.
- 2. In the event of a vacancy in the office of Past-President, President, or President-Elect, the other Executive Board officers shall appoint a substitute for the vacant position until the next annual meeting.
ARTICLE SEVEN - PAST-PRESIDENT
- 1. The Past-President will serve as support in an advisory position to all elected officers.
- 2. The Past-President shall not be eligible to hold the President-Elect position until one year has elapsed since his or her retirement from this office.
ARTICLE EIGHT – PRESIDENT
- 1. The President presides at all meetings and enforces all the by-laws of the constitution.
- 2. He or she shall not vote except on questions where the vote is equally divided.
- 3. The President shall appoint committees as needed
- 5. The President should attend or send a representative to all regular New Mexico Board of Veterinary Medicine meetings; and all New Mexico Veterinary Medical Association board meetings as permitted.
- 6. The President is responsible for informing the NMVMA of the new NMRVTA officers.
ARTICLE NINE - PRESIDENT –ELECT
- 1. The President-Elect shall assume the duties of the President in the event the President is absent or unable to perform his or her duties.
- 2. The President-Elect shall perform tasks and duties as delegated by the President.
ARTICLE TEN - SECRETARY/TREASURER
- 1. The Secretary/Treasurer shall keep the minutes of the general membership meetings and Executive Board meetings. A copy of the general membership meetings minutes shall be sent to the newsletter editor for publication in the next newsletter.
- 2. He or she shall prepare a report of the minutes of these meetings. The minutes of the previous meeting shall be read and approved at the next meeting.
- 3. The Secretary/Treasurer shall be responsible for all correspondence and shall inform all members of any meetings.
- 4. The Secretary/Treasurer shall be responsible for keeping an updated copy of the NMRVTA constitution to be made available on request.
- 5. The Secretary/Treasurer shall oversee the keeping of the books of the Association and shall report the state of the Association’s finances at the general meeting.
- 6. All expenditures must be approved by the Executive Board. Written approvals will be kept on record for expenditures (e-mail, fax, letter, or signatures in the check register or another log). Pre-event budget plans, to a maximum expenditure dollar amount, can serve as a directive with signatures or other written approvals by the Executive Board. In the event that not all officers have responded to a request, written documentation will be made to state the circumstances and serve as an explanation of the expenditure being made.
- 7. If the Association’s bank/checking account allows for such, preferably both the President’s and the Secretary/Treasurer’s signatures (or any two elected officers) will be required for the disbursement of funds of the Association. (#6 and 7, adopted at general membership meeting October 2003)
- 8. The Secretary/Treasurer shall make available upon request a current membership roster.
ARTICLE ELEVEN – NEWSLETTER EDITOR
- 1. The Newsletter Editor shall be responsible for a quarterly newsletter to be mailed to all members at the suggested months of December, March, June and September.
- 2. The Newsletter Editor shall be responsible for maintaining current job listings and technicians desiring new positions. These are to be printed in the current newsletter.
ARTICLE TWELVE – NAVTA STATE REPRESENTATIVE
- 1. This individual must meet the current qualifications of NAVTA to be a State Representative and to perform the duties of this position as required by NAVTA.
- 2. The NAVTA State Representative will make reports at meetings and for the newsletter regarding NAVTA activities.
- 3. He or she will coordinate national and state NAVTA activities.
4. He or she is to be a resource or contact person for their area, and represent New Mexico at pertinent NAVTA functions.
- 5. He or she shall be elected to a one year term, serving no more than two consecutive terms.
ARTICLE THIRTEEN – DUES
- 1. Dues shall be determined by a 2/3 vote of members present and voting at any meeting. Yearly dues shall be payable January 1 and delinquent by March 31.
- 2. Dues paid to the Association are non-refundable.
ARTICLE FOURTEEN – CONDUCT OF MEETINGS
- 1. All meetings shall be conducted using Robert’s Rules of Order as a guide.
- 2. The Association shall hold an annual membership meeting.
- 3. In the absence of the President and President-Elect, the Secretary/Treasurer shall preside. If none of these officers are present, a pro tem presiding officer or chairman shall be appointed.
- 4. Regular voting decisions will be by simple majority of the voting membership present.
- 5. Absentee ballots may be utilized at the Executive Board’s discretion.
- 6. Special meetings shall be called by the President or President-Elect upon request in writing of six members who shall specify the particular object of the meeting. Notice of special meetings and the objective shall be given to each member in writing by the Secretary/Treasurer not less than two weeks prior to the date thereof.
- a) Any decisions made at any special meeting may be ratified by a 2/3 vote of the voting members present.
ARTICLE FIFTEEN – RECALL OF OFFICERS
- 1. All officers are subject for recall upon a just cause, submitted to the Executive Board in writing. Any member has the right to petition the Board at any time. The officer petitioned will not be allowed to participate in the investigation or vote as a member of the Board. After both sides have presented their differences, the remaining Board will vote by secret ballot and a simple majority will be required to recommend or deny recall.
- 2. If the Board recommends recall, this shall be voted on by the general membership through the mail by secret ballot and passed by a 2/3 vote of members in good standing. This vote will be final. A Board member shall have the same rights as any other officer.
ARTICLE SIXTEEN – AMENDMENTS TO THE CONSTITUTION
- 1. Amendments to this constitution may be made at any annual meeting.
- 2. Proposed changes in the constitution shall be mailed to each member in good standing at least forty-five (45) days prior to the meeting at which such changes shall be voted on.
- 3. A 2/3 majority of the members present and voting shall be required for the adoption of such amendments.
ARTICLE SEVENTEEN – DISSOLVEMENT
- 1. Should the Association be dissolved, all funds remaining, after satisfaction of all debts, shall be contributed to an appropriate non-profit organization as designated by a vote of the general membership.
Address: NMRVTA, PO Box 3662, Albuquerque, NM 87190